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Data Protection

GDPR 2018

On 25th May 2018 GDPR the General Data Protection Regulation (GDPR) will be applicable and the current Data Protection Act (DPA) will be updated by a new Act giving effect to its provisions.  

Westbourne Primary School is proactively engaged with the new compliance requirements of the Data Protection Legislation (GDPR) and is registered as a "Data Controller" with the Information Commissioners Office (Reg No. Z6444159)

The Data Protection Officer (DPO) for Westbourne Primary School is Mrs Paula Caird.

We will continue to ensure that your personal data is processed fairly and lawfully, is accurate, is kept secure and is retained for no longer than is necessary.

Our pupils and Parents

At Westbourne Primary School we have taken steps to ensure all data kept at school and with our third party suppliers are protected and secure.  We have and will continue to keep parents informed on the data we are required to keep either on paper in a locked file or on our secure server.

West Sussex schools have identified secure ways in which to share files within the county either when a pupil leaves or is new to the school.

Why do we hold personal data?

The main reason that our school processes personal data is because it is necessay in order to comply with the schools legal obligations and to enable us to perform tasks carried out in the public interest.

What is happening now

  • Parents will have received a new photograph consent letter which needs to be returned to school before June 4th 2018.
  • We will also be introducing a new secure app which links the data we hold at school to ensure you continue to keep us up to date with any changes to phone, address work, email etc.

Our Staff and Governors

At Westbourne Primary School our staff and governors  have a clear understanding of data handling in order to minimise the risk of Personal Data Breaches. 

We have updated our school server this year to ensure data is secure while staff are working in the school and also working form home.    

We have introduced a ban on all USB sticks to store information.

All staff must take photos of staff/pupils on a school device and not personal devices.

We are undertaking an extensive data mapping excercise of all our personal data processing activities to ensure that the processing is compliant with data protection legislations. This is led by our DPO and we will continue to update and improve on this excercise.  All our contracts with third party suppliers are being reviewed to ensure they are compliant with the requirements of the new data protection legislation. 

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